Thank you for your support at DCAs first ever Trustee Forum and sharing the issues and concerns you have around recruiting trustees, compliance, liability and attracting funds.

The table discussions supported DCAs view that there is a need and that trustees would benefit from having some manner of forum where they can come together, share ideas and access information.  In summary, the feedback received highlighted support around access to special interest groups e.g. Volunteer Centre Dorset, the opportunity to obtain legal advice and participate in action learning would be of benefit along with a summary of the current issues facing Trustees and charitable organisations.

With regard to the type of meeting, there was a mixed response between physical and virtual meetings and for these to be facilitated.  Also, to be able to live stream / webinar would enable more trustees to benefit.  With regard to timing and frequency, there was a general consensus that quarterly meetings would be sufficient; however the preference for day time or evening was not conclusive.       

Although some of the smaller organisations attending felt that they would not be able to justify the cost of attending, generally most of those attending felt that a cost between £5 and £30 for a two hour event with tea / coffee and biscuits was reasonable.

Overall, of the 13 people attending the forum on November 14th, all 13 found the session useful, 12 would recommend it to a colleague and all 13 would like DCA to facilitate a regular trustee forum though this may not need to be a physical forum meeting, but an opportunity to flag up issues, seek help and offer potential solutions to members.

The discussions have helped clarify the look, feel and content of the proposed Trustee Forum.  Thank you for participating and giving your views. 

As a result, DCA has considered the options for going forward and developing a DCA Trustee Club. 

To be part of the Trustee Club we are asking for a one off joining fee of £60 per organisation to cover venue and refreshment costs and adviser time. This equates to just £15 per meeting and is based on a minimum of 20 member organisations joining the club.   

As a member of the Trustee Club you will benefit from:

·        Quarterly face to face meeting to enable networking, support, training and the development of Action Learning Sets;

·        An online summary of the forum discussion topics – we hope to develop these into live broadcasts of the face to face meetings and downloadable recordings as we progress;

·        Trustee updates with relevant trustee news, including updates from the Charity Commission, Fundraising Institute, Information Commissioner’s Office etc.;

·        Membership of a closed Facebook group for peer to peer support and learning with a guaranteed response from DCA to any question posted;

·        A DCA linked-network of support organisation e.g. solicitors, accountants to answer member questions;

·        Club member newsletter – one per quarter.

The Club will meet 4 times per year with the next meeting towards the end of January (date and time to be confirmed) and in between meetings DCA will circulate to club members a newsletter responding to the issues identified during the forum meetings.

The Trustee Club meetings will be held in the evening but will be reviewed on an ongoing basis, to be flexible and responsive to Club members needs.

As a direct consequence of the meeting held in November DCA is;

1.     Planning to run a trustee recruitment session jointly with the Volunteer Centre

2.     Developing our webinar skills to provide more accessible training.

3.     Delivering quarterly evening training courses across the county in the New Year.

You can keep up to date on all new developments at DCA by becoming a DCA member.  As part of your membership you will receive exclusive fortnightly Ebulletins, including local VCSE sector news, public sector announcements and funding opportunities.

You can also keep in touch with DCA for up to date information via our Facebook, Twitter and Website news page.

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